Executive Administrative Business Partner, Research and Early Development

This is a hybrid role that combines executive administrative support with operational coordination and project-based work. It provides high-level support to senior leadership in a fast-paced, complex environment and requires strong judgment, discretion, and the ability to anticipate needs, solve problems independently, and drive priorities forward with minimal direction.

Operating as a trusted partner to leadership, this individual will balance day-to-day execution with broader operational awareness, contributing to team effectiveness, engagement, and overall business performance.

The Opportunity

• Partner closely with leadership and business partners to deliver sophisticated administrative and operational support, ensuring alignment with key priorities

• Proactively anticipate needs, identify issues, and implement solutions with limited guidance

• Manage highly sensitive and confidential information with discretion and sound judgment

• Build strong relationships with internal and external stakeholders, acting as a professional representative of the executive and organization

• Serve as a thought partner to leadership, contributing insights on team engagement, operations, and effectiveness

• Coordinate and support business operations, working cross-functionally to ensure alignment and execution of priorities

• Plan and execute meetings, events, and initiatives, ensuring effective communication, preparation, and follow-through

• Support recruitment and onboarding activities, including interview coordination, candidate communication, and new hire onboarding

• Manage all administrative and compliance needs for interns and contractors, including timesheet approval, visa processing, and overall lab member compliance.

• Act as a point of contact for team members, resolving administrative issues and supporting a positive team environment, as well as serving as backup support for absences

• Manage complex travel arrangements and logistics with a high degree of accuracy and adaptability, as well serve as the primary point of contact for travel emergencies; ensure expense reports for travel are submitted in a timely manner 

• Handle shifting priorities and competing demands in a fast-paced environment, exercising strong prioritization and decision-making skills

• Proactively identify and implement process improvements, leveraging advanced tools and systems, including AI-enabled technologies, to significantly increase operational efficiency.

• Other duties as assigned

Who You Are

• Demonstrated ability to operate independently, exercise sound judgment, and make decisions in a dynamic environment

• Strong organizational skills with the ability to manage multiple priorities with urgency and flexibility

• Proven experience supporting senior leadership in a demanding, fast-paced setting

• Excellent communication and interpersonal skills, with a professional presence and ability to influence and build trust

• High level of discretion and ability to handle confidential information

• Proactive, resourceful, and solutions-oriented mindset with a focus on outcomes over tasks

• Comfortable working across teams and functions, with an enterprise perspective and collaborative approach

• Demonstrates flexibility and responsiveness to support time-sensitive and urgent business needs, including occasional support outside standard working hours.

• Expected to actively adopt and leverage new technologies, including AI-enabled tools, to improve efficiency and effectiveness in daily work

• Extensive background in administrative support or management associate roles, including significant experience partnering with senior executives in a high-stakes environment

• Be primarily based in South San Francisco and work from the Genentech campus for a majority of the time. Flexibility working from home or during travel will be coordinated with the successful candidate’s manager.

Preferred Qualifications

• Minimum of 7+ years of administrative support experience, including a minimum of 4+ years of experience supporting senior leadership

• Proficiency with Google and Microsoft Suite applications; some experience with Concur preferred

• Be eager to grow into the role and willing to take on new challenges, including managerial responsibilities. 

The expected salary range for this position based on the primary location of California is $105,600 - $196,000. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law.  A discretionary annual bonus may be available based on individual and Company performance.  This position also qualifies for the benefits detailed at the link provided below.

Benefits

Relocation benefits are not available for this role.

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Genentech is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence. The company's policy prohibits unlawful discrimination, including but not limited to, discrimination on the basis of Protected Veteran status, individuals with disabilities status, and consistent with all federal, state, or local laws.

If you have a disability and need an accommodation in relation to the online application process, please contact us by completing this form Accommodations for Applicants.