Provides executive administrative support to C-level and VP-level leaders, including complex calendar management, scheduling, travel coordination, communications, event planning, and confidential information handling. The role also improves internal processes, coordinates cross-functional resources, and helps ensure executive priorities and workflows are completed efficiently.
Fortinet is looking for a full time Executive Assistant to support VP level Management as we rapidly expand our business. This position will work from our Sunnyvale office. The ideal candidate will have strong organizational skills and be able to manage multiple tasks with minimal supervision. We are looking for someone that is well organized and detail orientated who can work comfortably in a face-paced, start-up like environment.
Objectives of this role
- Support the C-level primarily and provide additional support to executive team members, as directed.
- Manage and improve internal processes to support top executives, and coordinate resources to speed up workflows.
- Handle communication between departments by coordinating with internal and external executives on projects and tasks
- Plan and organize work to ensure senior executives' priorities are met, goals are achieved, and best practices are followed.
Responsibilities
- Manage professional and personal scheduling for C-level Executives, including agendas, mail, email, phone calls, customer management, and other company logistics.
- Coordinate complex scheduling and calendar management.
- Manage travel logistics and activities, including communication, agenda, accommodations and transportation.
- Maintain professionalism and strict confidentiality with all materials
- Organize team communications and plan events, both internal and off-site
Required skills and qualifications
- Three or more years of experience in an administrative role reporting directly to upper management
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Skilled in office tools and quick to learn new software and systems.
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company
Preferred skills and qualifications
- Experience in developing internal processes and filing systems
- Proficient in Word, Excel, and PowerPoint, with strong skills in document creation, data analysis, and creating impactful presentations
- Flexible hours as dictated by the needs of business for projects and meetings.
Education:
- Bachelors degree an advantage
Fortinet (NASDAQ: FTNT) secures the largest enterprise, service provider, and government organizations around the world. Fortinet empowers its customers with intelligent, seamless protection across the expanding attack surface and the power to take on ever-increasing performance requirements of the borderless network - today and into the future. Only the Fortinet Security Fabric architecture can deliver security without compromise to address the most critical security challenges, whether in networked, application, cloud or mobile environments. Fortinet ranks number one in the most security appliances shipped worldwide and more than 500,000 customers trust Fortinet to protect their businesses.
We are committed to providing reasonable accommodations for all qualified individuals with disabilities. If you require assistance or accommodation due to a disability, please contact us at [email protected].
Fortinet is an equal opportunity employer. We value diversity in our company, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, military/veteran status or any other applicable legally protected characteristics in the location in which the candidate is applying.
Fortinet Sunnyvale, California, USA Office
899 Kifer Road, Sunnyvale, CA, United States, 94086
Fortinet Mountain View, California, USA Office
Mountain View, United States
Fortinet San Jose, California, USA Office
San Jose, United States
Fortinet Santa Clara, California, USA Office
Santa Clara, United States
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