HR Operations Coordinator

Responsibilities

HRIS & Employee Data Support 

• Maintain employee records and data within HRIS and related systems. Identify data inconsistencies and partner with HR team members to resolve issues. 

• Assist with HRIS audits, data validation, and system updates to ensure accuracy and completeness. 

• Create and maintain HRIS reports and data exports to support HR initiatives and business needs.  

• Support HR technology implementations, upgrades, testing, and process improvements. 

• Respond to routine HRIS-related inquiries from employees and managers. 

Benefits Administration Support 

• Coordinate employee benefit enrollments, changes, and terminations. 

• Assist employees with benefits-related questions and direct complex issues to appropriate resources. 

• Support annual open enrollment activities and employee communications. 

• Maintain benefits records and assist with audits and invoice reconciliations. 

• Coordinate with benefits vendors and brokers as needed. 

 Immigration & Work Authorization Support 

• Track visa expiration dates, renewals, and required documentation. 

• Maintain immigration records and ensure documentation is organized and up to date. 

• Coordinate immigration-related billing and documentation, including reviewing attorney invoices for accuracy, tracking expenses, and supporting timely invoice approval and payment processes. 

 HR Operations & Compliance 

• Support onboarding, offboarding, and employee lifecycle processes. 

• Help maintain HR documentation, forms, and personnel records. 

• Assist with compliance reporting, audits, and regulatory requirements. 

• Prepare and track HR communications, documentation, and process workflows. 

• Support special HR projects and initiatives as assigned. 

 Reporting & Analytics Support 

• Compile and prepare workforce data and metrics related to headcount, turnover, compensation, and benefits. 

• Assist with the creation of HR dashboards and reports. 

• Identify data discrepancies and escalate issues for review. 

• Support HR team efforts to improve data quality and reporting processes. 

Qualifications

• Bachelor's degree or equivalent combination of education and experience. 

• 3-5 years of experience in HR coordination, HR administration, HR operations, or a related role. 

• Experience working with HRIS platforms and employee data management. 

• Experience supporting benefits administration and HR processes. 

• Strong proficiency in Microsoft Excel and data management. 

• Exceptional attention to detail, organization, and follow-through. 

• Ability to handle confidential information with discretion. 

• Strong customer service and communication skills. 

Preferred Qualifications

• Experience coordinating employment-based immigration or work authorization processes. 
• Experience in the AEC industry.
• Working knowledge of ADP Workforce Now