IT Procurement & Asset Management Specialist

You'll be a part of the team that owns IT procurement at Postman — with a heavy focus on SaaS and software — and help run the asset management program that keeps it honest. That means negotiating and structuring contracts, building vendor relationships, supporting our app lifecycle from onboarding to renewal (or sunset), and making sure every license and device we pay for is actually being used. 

This is a strategic role, not a transactional one. Alongside the rest of the IT Procurement team, you'll be a go-to partner for Finance and IT leadership when they want to know what we're spending on software, why, and where the next cost-saving opportunity is. You'll partner with IT Engineering, Security, and Finance to turn fragmented vendor and asset data into clear decisions. As Postman scales, this team becomes the backbone of how we buy, renew, and govern technology.

• Own the end-to-end procurement process for SaaS, software, hardware, and IT services — sourcing, business case, comparative vendor analysis, negotiation, approvals, and contracting.
• Lead commercial negotiations on SaaS contracts and renewals: pricing, terms, true-ups, tier changes, multi-year structures, and exit clauses. You're the person who knows when to push and when to walk.
• Build and maintain the portfolio of IT vendors. Originate new relationships, manage existing ones, and hold vendors accountable to SLAs and KPIs.
• Run the app lifecycle: onboarding new tools (with a clean intake process), reviewing them at renewal, and driving sunset or consolidation when something isn't pulling its weight.
• Partner with IT team leads and Finance to build the IT budget, track spend against it, flag anomalies, and communicate changes early.
• Partner with Security to run vendor security reviews as part of every onboarding and renewal — no tool goes live without it.
• Maintain clean, organized records of every contract, renewal date, and purchase. Surface renewals 60–90 days out so nothing auto-renews on us by accident.
• Generate business cases backed by data — including lease vs. buy and consolidation decisions — and present them to IT and Finance leadership.

Asset Management (the supporting pillar)

• Maintain the IT asset inventory across hardware (laptops, peripherals, AV) and software (SaaS licenses, desktop apps, enterprise tools) — the source of truth that feeds every procurement decision.
• Track software license utilization, flag underused or redundant subscriptions, and feed those findings directly into renewal negotiations.
• Oversee the hardware lifecycle — procurement intake, provisioning handoff, refresh cycles, and secure decommission/disposal — in partnership with IT Engineering.
• Keep us audit-ready. You can answer "how many licenses do we have, who's using them, and are we compliant?" at any moment.
• Partner with IT Engineering to improve asset management tooling and automation so this work scales without scaling headcount.

• 3–5 years of hands-on IT procurement and sourcing experience, with direct ownership of SaaS, software, and hardware contracts. Time spent as a sourcing specialist, vendor manager, or account executive on the supplier side all counts.
• Proven track record negotiating SaaS contracts and renewals — pricing, terms, true-ups, enterprise agreements — and a clear sense of leverage points in software deals.
• Strong understanding of software licensing models: per-seat, concurrent, consumption-based, enterprise agreements, and how true-ups actually work in practice.
• Familiarity with typical SLAs and KPIs across IT vendor categories.
• Experience managing the app/vendor lifecycle end-to-end: intake, security review, contracting, renewal, and sunset.
• Solid analytical chops. You're comfortable pulling utilization and spend data, building reports, and turning numbers into a recommendation.
• Working knowledge of IT asset management — hardware and software — and the platforms that support it (ServiceNow ITAM, Oomnitza, Snipe-IT, or similar).
• Clear communicator who can work across IT, Finance, Security, and Procurement without creating friction. Customer-service mindset, high energy, and a real sense of urgency.

• Experience with SaaS management platforms for license discovery and optimization.
• Familiarity with Jamf, Apple Business Manager, or similar tooling for an Apple-heavy fleet.
• Experience supporting SOC 2 or similar compliance frameworks from a vendor and asset management perspective.
• Exposure to office collaboration infrastructure (video conferencing architecture, AV setup) for vendor and equipment decisions.

The reasonably estimated base salary for this role ranges from $115,000 to $135,000, plus a competitive equity package. Actual compensation is based on the candidate's skills, qualifications, and experience.

Postman is scaling, and with scale comes a long tail of SaaS contracts, overlapping tools, and renewals that quietly compound into real money. Every unnegotiated renewal is margin we leave on the table. Every untracked license is waste. Every unvetted vendor is risk. This role gives IT and Finance leadership the leverage to spend wisely, stay compliant, and make data-driven decisions about the technology that powers Postman.