Office Operations Coordinator

ORGANIZATIONAL CONTEXT: Seed Company is committed to Bible translation through national translators in creative partnerships. Seed Company seeks to work where it is evident that God is working and where the uniqueness of its vision makes it most feasible for Seed Company to be involved.

VISION: God’s Word transforming lives in every language in this generation.

MISSION: To accelerate Scripture translation and impact for people without God’s Word through Great Commission partnerships.

VALUES: Honoring God in all we do, valuing individuals and relationships, partnering effectively, encouraging creativity and innovation, and managing for quality results.

SCOPE: The Office Operations Coordinator is responsible for the coordination and execution of daily office operations. This role manages hospitality services, office administration, vendor coordination, office communication, and other activities that support the overall workplace experience by keeping the office welcoming, functional, and well-maintained. The Office Operations Coordinator contributes to employee experience and office culture by supporting events, maintaining office standards, and ensuring a seamless day-to-day environment for staff and visitors.

ESSENTIAL FUNCTIONS: 

Administrative & Office Operations

• Responsible for general office administration, ensuring smooth day-to-day operations.
• Manage operations and fulfillment of coffee service, pantry amenities, and hospitality stations during office business hours. 
• Support the coordination of office safety drills and other internal training events.
• Assist with general administrative tasks, including document preparation, filing, scheduling, and internal coordination.
• Support internal office communication through platforms such as Slack and the Vestaboard, ensuring timely and accurate updates.
• Work with hospitality volunteer(s), assisting in the coordination of scheduling and assigning of responsibilities. 

Hospitality & Meeting Services

• Oversee meeting logistics, including room setup, technology coordination, and catering arrangements. Support as needed team and/or group in-office gatherings.
• Plan and execute office events, celebrations, hospitality initiatives, and other staff engagement activities. 

Vendor & Inventory Coordination

• Assist in managing relationships with office vendors, including janitorial services and supply providers
• Responsible for order and inventory management of all office supplies, pantry, hospitality, guest experience swag, and other team supplies 
• Assist Office Operations Manager with vendor contract renewals, administration, and related documentation.

Financial and Payment Coordination

• Maintain office vendors and payment tracking system, managing to ensure information is accurate and up to date. 
• Coordinate the check processing workflow, ensuring appropriate team coverage as needed. 
• Prepare invoices and payment documentation, including vendor payments, for approval by the Office Operations Manager.

SUPERVISORY RESPONSIBILITY:

No supervision requirements.

OTHER DUTIES: 

• Attend and participate in a variety of meetings and task force groups as directed and maintain the required level of knowledge pertaining to operating procedures, requirements, processes, and policies.
• Lead and/or participate in projects or task force groups that focus on issues having organization-wide impact.
• Perform or assist with any assignments as required or directed.

WORK ENVIRONMENT:

This job operates in a professional office environment and occasionally involves driving to off-site locations for shopping or monitoring inventory in storage facilities. This role routinely uses standard office equipment, including computers, printers, phones, photocopiers, filing cabinets, postage machines, and fax machines. This role maintains other basic office and kitchen appliances.

PHYSICAL DEMANDS:

The physical demands described here are those that an employee must meet to successfully perform the essential functions of this job. Occasional lifting up to 25 pounds, such as pantry supplies, boxes of paper, bulk supplies, as well as moving chairs, tables, and sliding doors.

TRAVEL:

1 – 2 weeks of domestic travel for all staff and group meetings is required.

QUALIFICATIONS: 

• Strong faith in Jesus Christ as Savior; God-honoring lifestyle.
• Passion for the Word of God and provision of the Word for every people group.
• Championing Seed Company’s vision, mission, and values.
• Requires a Bachelor’s Degree in Business or related field or equivalent experience;
• Requires one to three years in administrative positions;
• Experience with invoice processing, vendor payment, or accounts payable is a plus.
• Experience with MS Office suite

BENEFITS:

• Health insurance coverage 
• Flexible Spending Account – medical and dependent care
• Health Reimbursement Arrangement – medical, dental, and vision
• 403b plan participation with 6% company match
• 160 hours accrued vacation and 80 hours of sick time per year
• Education assistance after one year of service
• Parental leave after one year of service
• Voluntary dental and vision insurance
• Employer-sponsored term life, short-term, long-term, and AD&D coverage