Owns federal, state, and local payroll tax compliance across a multi-client, multi-state payroll operation. Responsibilities include tax account registration, payroll tax research, auditing and reconciliation, agency notice resolution, amended returns, payments, and quarter-end and year-end compliance. The role partners with payroll teams, vendors, clients, and tax agencies while maintaining accurate records and supporting payroll processing.
About Melita
Melita is an HR, Benefits, and Payroll outsourcing company, serving and building lasting relationships with small and mid-sized employers in the U.S. and abroad. We were founded over 30 years ago on a simple principle: to help our clients succeed by innovating, serving, and supporting their Human Resources, Employee Benefits, and Payroll needs. As a results-driven organization, we hold ourselves accountable for our promises and we celebrate the successes of our clients. We live by a set of shared values that drive everything we do, and we are known for our high-integrity approach to building relationships with our clients and partners.
Position SummaryThe Payroll Tax Analyst is Melita's subject-matter expert on payroll tax across a growing, multi-client payroll operation. You own the accuracy and compliance of federal, state, and local payroll withholding and unemployment taxes for our clients, from registering new tax accounts, to auditing and reconciling tax records with the various payroll vendors (ADP, Paylocity and Rippling), to resolving agency notices and filing amendments.
This is an important role for a detail-driven professional who loves payroll, enjoys working with numbers, and takes pride in getting every filing exactly right. If you are a strong performer who wants real ownership of the payroll tax function, this position and Melita may be a great fit for you.
Core Responsibilities
- Serve as Melita's subject-matter expert on payroll tax calculation rules, tax reporting, and tax form filing for federal, state, and local withholding and unemployment taxes.
- Research federal, state, and local payroll tax laws, rates, and requirements, and translate them into correct, compliant processing for our clients.
- Partner with the Payroll Services Manager on tax-related matters and advise the team on complex, multi-state situations. Tax Account Setup and Agency Management
- Register new federal, state, and local payroll tax accounts for clients as needed, and keep account details current.
- Resolve agency tax notices promptly and completely, serving as the point of contact with taxing agencies and payroll vendor. Compliance, Audits, and Amendments
- Use the various payroll technologies to audit, reconcile, and maintain payroll tax records against established standards, including quarter-end and year-end reconciliation.
- Our clients’ payroll vendors do the heavy lifting for payroll tax filing and payments. As needed, you’ll work with federal, state, and local tax agencies to process amended returns and submit payments. Client and Team Partnership
- Build strong, trusting relationships with clients and colleagues, grounded in accuracy, responsiveness, and a shared drive for excellent results.
- Communicate clearly and keep clean, well-documented records of every registration, filing, and adjustment. Cross-Training and Payroll Support
- Cross-train on payroll processing and support the broader Payroll Services team as needed.
Payroll Tax Subject-Matter Expertise
Qualifications
- 3 to 5 years of payroll and payroll tax experience, including multi-state payroll and tax processing on a payroll services platform.
- Experience researching federal, state, and local payroll tax laws, processes, and policies to verify compliance.
- Strong analytical, problem-solving, and customer-service skills, with a high attention to detail.
- Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
- Excellent communication, organizational, and time-management skills.
- A commitment to quality work and a strong desire to excel in all your endeavors. Preferred Qualifications
- A degree in accounting or a related field.
- A current FPC or CPP certification.
- Ability to coordinate with payroll resources across global markets.
- Knowledge of payroll tax processing through ADP Workforce Now, Paylocity and/or Rippling
Required Qualifications
Melita Group San Jose, California, USA Office
San Jose, CA, United States
Similar Jobs
Software
The Payroll Tax Analyst manages federal, state, and local payroll tax compliance for multiple clients. Responsibilities include preparing tax returns, processing and reconciling payments, resolving discrepancies and tax notices, supporting audits, monitoring legislative changes, maintaining payroll tax systems, preparing year-end forms, assisting employees, and improving processes. The role requires payroll tax knowledge, payroll software proficiency, advanced Excel skills, strong analytical ability, and attention to deadlines.
Top Skills:
ExcelPayroll SystemsTax Software
Energy • Manufacturing • Solar • Renewable Energy
Manage US and Canadian payroll tax compliance, including tax notices, registrations, adjustments, W-2c and T4 amendments, reconciliations, filings, audits, and employee inquiries. The role uses Workday and ADP Smart Compliance to resolve tax exceptions, validate setups, support quarter- and year-end processes, and improve compliance workflows. Responsibilities also include documentation, workers compensation support, regulatory liaison activities, and process improvement.
Top Skills:
Adp Smart ComplianceExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft WordWorkday
Enterprise Web • Fintech • Payments • Software
Resolve complex payroll corrections, amended returns, tax notices, and multi-jurisdiction payroll issues for employer customers. Diagnose root causes, coordinate with tax operations, product, and engineering, explain resolutions to partners, and help document and automate recurring processes. The role requires payroll-provider experience across prior-quarter and prior-year amendments, state and local taxes, agency notices, and Canadian equivalents.
Top Skills:
Mastertax
What you need to know about the San Francisco Tech Scene
San Francisco and the surrounding Bay Area attracts more startup funding than any other region in the world. Home to Stanford University and UC Berkeley, leading VC firms and several of the world’s most valuable companies, the Bay Area is the place to go for anyone looking to make it big in the tech industry. That said, San Francisco has a lot to offer beyond technology thanks to a thriving art and music scene, excellent food and a short drive to several of the country’s most beautiful recreational areas.
Key Facts About San Francisco Tech
- Number of Tech Workers: 365,500; 13.9% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Google, Apple, Salesforce, Meta
- Key Industries: Artificial intelligence, cloud computing, fintech, consumer technology, software
- Funding Landscape: $50.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Sequoia Capital, Andreessen Horowitz, Bessemer Venture Partners, Greylock Partners, Khosla Ventures, Kleiner Perkins
- Research Centers and Universities: Stanford University; University of California, Berkeley; University of San Francisco; Santa Clara University; Ames Research Center; Center for AI Safety; California Institute for Regenerative Medicine
