Recruiting Coordinator

Responsibilities:

• Coordinate the full interview process, including scheduling, candidate communication, interviewer logistics, onsite preparation, and day-of candidate support.
• Own the candidate experience from interview scheduling through pre-employment, ensuring timely communication, professionalism, and a consistent experience across locations.
• Support onsite recruiting activities, candidate visits, interview-day logistics, and coordination with hiring teams, Office Managers, and facilities as needed.
• Maintain accurate recruiting records, interview documentation, requisition data, candidate status, and hiring documentation in the ATS and related systems.
• Prepare and maintain recruiting reports, dashboards, trackers, and hiring-status updates for the Talent team and hiring leaders.
• Support immigration and work-authorization coordination for candidates and new hires in partnership with HR and outside counsel.
• Support offer, background-check, pre-employment, and onboarding handoffs to ensure a smooth transition from candidate to employee.
• Identify repetitive administrative work and support automation, workflow improvements, templates, and process enhancements across recruiting operations.
• Maintain recruiting SOPs, interview materials, candidate templates, and documentation standards.
• Provide operational support for career fairs, recruiting events, agency coordination, referral programs, and other talent-acquisition initiatives.

Qualifications:

• 2+ years of experience in recruiting coordination, talent acquisition operations, HR coordination, or a similar role.
• Experience coordinating complex interview schedules across multiple interviewers, teams, and locations.
• Strong written and verbal communication skills, with the ability to provide a professional and responsive candidate experience.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Experience using an applicant tracking system and maintaining accurate recruiting data and documentation.
• Comfortable working with spreadsheets, reports, trackers, and recruiting metrics.
• Experience supporting offers, background checks, pre-employment activities, or onboarding coordination.
• Ability to work effectively with recruiters, hiring managers, candidates, and cross-functional teams.
• Comfortable working in a fast-paced environment where priorities may shift quickly.
• Strong judgment and discretion when handling confidential candidate and employee information.
• Ability to identify process gaps and improve recruiting workflows, templates, and administrative processes

Preferred Qualifications

Experience supporting recruiting in a startup, aerospace, manufacturing, engineering, or other technical environment.
Experience coordinating onsite interviews and candidate visits.
Familiarity with immigration or work-authorization coordination.
Experience with recruiting events, career fairs, employee referral programs, or agency coordination.
Experience using automation or AI tools to improve recruiting workflows and administrative efficiency

Compliance Requirements:

• Background check clearance
• Drug Test clearance wherever applicable

What We Offer!

• Relocation assistance
• Excellent medical, dental, and vision insurance through a PPO plan (100% premium paid for individuals, ~70% for dependents)
• Company-paid life, AD&D, long-term disability, and short-term disability insurances
• Parental leave
• Generous PTO + 10 paid holidays
• 401(k) matching up to 6%
• Lunch and snacks provided every day, including accommodations for all dietary restrictions
• Monthly wellness stipend
• Monthly cell phone stipend
• Yearly education stipend to obtain certifications or take classes in your field
• Fun events, swag, and the occasional airship ride
• An opportunity to change the world and work with some of the smartest and the most talented experts from different fields