Senior Executive Assistant

The Community You Will Join: 

The Administrative Community is composed of global administrative professionals who support Airbnb’s leaders and their teams around the world. Our admins bolster Airbnb’s mission to create a world where anyone can belong, and are an integral part of the operational success at Airbnb.

The Difference You Will Make:

Airbnb is seeking a Senior Executive Assistant to support the Vice President, Privacy and Vice President, Community and Product Policy. This is a full time position based in San Francisco.

The Senior Executive Assistant provides strategic administrative partnership to senior leaders, owning team operating cadences, leading process improvement initiatives and serving as a connector and resource across teams.

Work at this level is strategic and influential, focused on creating structure, driving cross-functional alignment, and assisting with initiatives that impact the broader organization.

You will work in coordination with other Executive Assistants on your team, in your function and across the company, and also work independently with minimal guidance; exercise sound discretion and judgment in complex and ambiguous situations; act on behalf of leaders; shape how work is organized and lead by example.

A Typical Day: 

• Manage senior-level calendars with high complexity, using sound discretion and judgment
• Own the team operating cadence
• Plan and execute team events; coordinate senior leadership gatherings and external engagements; lead team building and recognition activities
• Serve as a subject matter expert on travel and expense tools and prepare complex itineraries
• Manage sensitive information and prepare reports on complex subject matter; may include preparing board materials
• May support  team budget tracking and analysis; may provide financial insights to leaders
• Lead process improvement initiatives within the team in coordination with the functional executive assistants
• Participate in strategic organizational projects
• Help develop and execute onboarding plans within your teams

Your Expertise:

• 8+ years of progressive administrative experience, including support of senior executives (VP+) in a fast-paced, global and matrixed environment
• Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Slides) or similar productivity tools
• Experience with budget tracking, financial analysis, and expense management tools
• Ability to identify opportunities to apply AI tools to streamline workflows and improve team efficiency
• Demonstrated ability to lead projects and process improvement initiatives
• Strong organizational skills with ability to create structure in ambiguous situations, and to operate independently with minimal guidance
• Excellent verbal and written communication skills with ability to influence across organizational boundaries and work collaboratively
• Proven ability to handle highly sensitive information with discretion and sound judgment
• Experience supporting senior leadership offsites and external engagements

Your Location:

This position needs to be based in the San Francisco office 40 hours a week, or as required by the business needs for the role.

Our Commitment To Inclusion & Belonging:

Airbnb is committed to working with the broadest talent pool possible. We believe diverse ideas foster innovation and engagement, and allow us to attract creatively-led people, and to develop the best products, services and solutions. All qualified individuals are encouraged to apply.

We strive to also provide a disability inclusive application and interview process. If you are a candidate with a disability and require reasonable accommodation in order to submit an application, please contact us at: [email protected]. Please include your full name, the role you’re applying for and the accommodation necessary to assist you with the recruiting process. 

We ask that you only reach out to us if you are a candidate whose disability prevents you from being able to complete our online application.

Equal Employment Opportunity:

Airbnb values diversity & belonging and is proud to be an Equal Employment Opportunity employer. All individuals seeking employment at Airbnb are considered without regard to race, color, religion, national origin, age, gender, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, gender expression, sexual orientation, or any other legally protected characteristic.