Workplace Project Manager, Project Management Office, Workplace Solutions Group

What You’ll Do

Plan, support, and oversee a diverse portfolio of projects — including large-scale capital projects, tenant improvement (TI), and technical infrastructure projects — ensuring timely delivery and budget compliance throughout the full project lifecycle from initiation through closeout. Provide comprehensive PMO administration, reporting, and strategic coordination while developing high-quality documentation and executive-level reports to support informed decision-making across the organization.

Location: Daily onsite presence at our San Jose, CA in alignment with our Flexible Work policy

Reports to: PMO Lead, Project Management Office, Workplace Solutions Group

• Define project objectives, scope, and success criteria in alignment with organizational goals.
• Assess and predict resources needed to achieve objectives; manage resource allocation effectively throughout the project lifecycle.
• Prepare budgets based on project requirements; track and control costs to ensure delivery within approved budget.
• Develop project charters, business cases, and detailed project plans including milestones, timelines, and risk registers.
• Track project progress and provide regular status reports to PMO and key stakeholders; manage and respond to changes in scope, schedule, and budget with appropriate corrective actions.
• Manage contracts and relationships with vendors and suppliers, ensuring compliance with agreed terms and quality standards.
• Apply industry best practices, methodologies, and standards throughout project execution.
• Prepare comprehensive closeout packages upon project completion, including lessons learned, best practices, and post-project evaluations.
• Support planning and execution across a range of project types, including large-scale capital projects, tenant improvement (TI), technical infrastructure upgrades, and other operational projects as assigned.
• Assist in the development of project briefs, scope definitions, and requirements documentation in coordination with internal stakeholders and external consultants.
• Coordinate with design teams, engineers, contractors, and vendors to ensure projects align with organizational standards, timelines, and budget parameters.
• Conduct due diligence activities including site assessments, technical reviews, regulatory considerations, and risk analysis — adapted to the nature of each project type.
• Monitor and report on project milestones, construction or installation progress, and budget performance across the project portfolio.
• Support change management processes related to project delivery, including stakeholder communications, scope adjustments, and transition planning.
• Adapt project support approach flexibly based on project type, scale, and organizational priorities at any given time.
• Develop, implement, and continuously improve PMO strategies, frameworks, and governance processes.
• Maintain and enhance standardized templates, tools, and documentation for consistent project management practice across the portfolio.
• Prepare executive-level presentation materials, dashboards, and decision-support documents for leadership meetings and steering committees.
• Produce and manage a variety of regular and ad hoc reports including project status reports, portfolio summaries, budget variance reports, and KPI tracking.
• Drive process improvement initiatives to promote efficiency, consistency, and effectiveness across project management practices.
• Regularly monitor portfolio-wide project status; identify deviations from plan and recommend corrective actions to ensure on-time, on-budget delivery.
• Facilitate clear and effective communication among project team members, project managers, and stakeholders to ensure alignment on project progress, decisions, and risks.
• Serve as a central point of coordination between internal teams and external partners on project-related matters.
• Maintain strong working relationships with project vendors, contractors, and consultants to support quality outcomes and timely delivery.
• Coordinate cross-functional meetings, prepare agendas, document meeting minutes, and follow up on action items to maintain project momentum.

What You Bring

• Bachelor’s degree from an accredited college or university in construction, engineering or a relevant field of study.
• At least 6 years of relevant experience
• Proven working experience in project management
• Strong familiarity with project management software tools, methodologies, and best practices
• Experience managing projects through the full life cycle
• Excellent client-facing and internal communication skills
• Proven ability to complete projects according to outlined scope, budget, and timeline
• Project Management Professional (PMP) certification preferred
• Excellent communication (verbal and written) and interpersonal skills
• Proficient with computer software programs including Microsoft Excel, PowerPoint, Word, Outlook, CAD, Bluebeam and MS project.
• Work well under pressure and within time constraints in a fast-paced environment
• Ability to multi-task with attention to details
• Ability to build relationships with both internal and external customers
• Excellent analytical and organizational skills
• Capable of working with ambiguity and change

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