Top Executive Assistant Jobs in San Francisco, CA

Provides remote executive and legal administrative support to attorneys and law firms. Responsibilities include managing inboxes and complex calendars, tracking court deadlines, maintaining case files, preparing legal documents and filings, conducting directed research, supporting litigation and virtual proceedings, coordinating vendors, tracking expenses, and protecting confidential information. The role also involves CRM and case-management maintenance, spreadsheet reporting, AI-assisted workflows, and client relationship ownership.

Provides high-level administrative, calendar, travel, meeting, expense, communication, and project management support to senior clinical and clinical trial leaders. Responsibilities include coordinating complex domestic and international travel, managing confidential matters, organizing events and meetings, handling competing priorities, processing expenses and invoices, and supporting executives in a fast-paced biotech startup environment.

Provide high-trust executive support to founders and C-suite: manage calendars, triage communications, coordinate meetings and recruiting, plan events and offsites, improve workflows, and handle ad-hoc operational tasks to keep the organization running smoothly.

Provides high-touch, confidential executive support to the CEO, including complex scheduling, travel planning, email and correspondence management, expense reporting, project coordination, and event planning. The role requires proactive anticipation of executive needs, strong organization, discretion, communication skills, and experience supporting C-suite leaders in high-growth technology companies. Candidates must be based in North America EST or the United Kingdom.

Provides complex, confidential administrative and secretarial support to executive leadership. Responsibilities include calendar and travel management, correspondence, reports, presentations, meetings, events, expense reports, onboarding, records management, office administration, communications, vendor invoices, and cross-functional coordination. Also manages assigned projects and supports departmental priorities, procurement, legal coordination, and team-building activities.

Provides executive administrative support through complex calendar, travel, expense, meeting, communication, and action-item management. Maintains Board, committee, corporate governance, legal entity, and organizational records. Coordinates corporate housekeeping, signatures, resolutions, audits, due diligence, financing activities, and stakeholder requests while handling confidential information and supporting special projects.

Provides high-level administrative support to the CEO and Executive Leadership Team, managing calendars, communications, meetings, travel, expenses, presentations, reporting, board materials, events, and confidential information. Coordinates priorities and follow-through across global regions and time zones while liaising with internal and external stakeholders. Requires strong organization, discretion, judgment, communication, multitasking, and independent decision-making skills, plus advanced Microsoft 365 proficiency and substantial C-suite support experience.

Provides executive administrative support to three C-level executives, including complex calendar management, travel coordination, meeting logistics, and confidential information handling. Manages the South San Francisco office, supplies, vendors, mail, equipment, and facilities requests. Coordinates R&D interviews, onboarding activities, safety trainings, advisory meetings, and company culture events. The role is fully on-site with occasional travel and requires strong organization, discretion, communication, and multitasking skills.

Provides comprehensive administrative support to the CFO and CLO, including complex calendar and inbox management, travel coordination, expense reporting, meetings, events, offsites, board materials, and stakeholder communication. The role requires proactive prioritization, discretion, sound judgment, and process improvement across Finance and Legal while working autonomously in a fast-paced startup environment.

Provides comprehensive administrative support to the CIO and CPO, including complex calendar management, global travel coordination, confidential communications, executive event planning, meeting documentation, expense processing, and stakeholder coordination. The role requires anticipating executive needs, resolving scheduling conflicts, managing priorities, and supporting leadership offsites, town halls, and board-related activities.

Provides daily support to a chief executive, including travel planning, logistics, event coordination, handwritten meeting notes, photography, and social media content creation. The role is on-site in San Leandro and includes 20–50% domestic and international travel. It targets an early-career candidate with strong communication, precision, social media ability, and notable achievements, with potential progression into broader operational responsibilities.

Support the CEO and leadership team with meeting and travel coordination, events, expenses, vendors, onboarding, administrative operations, legal and compliance support, finance tasks, and cross-functional projects. The role requires discretion, strong organization, clear writing, proactive execution, and comfort using AI to automate repetitive administrative work.

Provides high-level confidential administrative and project support to the CIO, including calendar and travel management, meeting coordination, communications, executive records, event planning, action-item tracking, and special projects. The role serves as a communication bridge for senior leadership, improves administrative processes, manages competing priorities, and mentors other executive assistants.

Supports the CEO by managing calendars, meetings, travel, investor engagements, communications, and administrative projects. Oversees San Francisco office operations, including vendors, supplies, meals, equipment, events, onboarding, purchases, invoices, and workspace organization. The role also coordinates with Mandarin-speaking partners through WeChat and helps establish scalable administrative systems as the startup grows.

Support the CEO by owning and optimizing his calendar, preparing meeting context and materials, coordinating international travel, managing expenses and vendors, handling administrative tasks, and organizing leadership offsites, board events, and team events. The role requires discretion, autonomy, strong written English, rapid execution, and proficiency with workplace, travel, expense, and AI tools.

Provides high-level administrative support to multiple executives by managing calendars, meetings, travel, correspondence, files, events, vendors, office logistics, and special projects. Coordinates board and team meetings, supports client and stakeholder communications, maintains records, manages supplies and facilities relationships, and handles sensitive information with discretion.

Provide high-level administrative support to the CEO, managing complex calendars, international travel, executive communications, meeting and board coordination, confidential records, and event logistics. Act as a proactive partner to leadership, prepare executive materials and briefings, improve administrative processes, and represent the Office of the CEO with discretion and professionalism.

Supports the CEO by managing calendars, communications, travel, expenses, office operations, events, and confidential matters. Coordinates with the board, leadership, employees, investors, partners, and customers. Oversees special projects, tracks initiatives, schedules interviews, and helps resolve competing priorities. The role requires strong judgment, organization, communication, discretion, and the ability to work independently in a fast-paced hybrid environment.

Supports attorneys in the Disputes practice by managing calendars, travel, meetings, legal documents, billing, records, research, and client communications. Coordinates projects, delegates work to legal support teams, monitors deadlines, provides mentoring and feedback, and maintains confidentiality. Ensures accurate preparation of presentations and correspondence, supports information governance and matter closeout, and resolves administrative priorities in collaboration with lawyers, clients, and firm departments.

Provides executive and administrative support, coordinates departmental projects, improves workflows, prepares senior-level briefings, manages stakeholder communication, and resolves complex operational issues. The role requires strong business acumen, analytical problem-solving, adaptability, quality ownership, and coordination across international teams. It may also include mentoring or supervising junior administrative staff.

Supports the CEO as a trusted operational partner by independently managing calendars, priorities, communications, travel, meetings, executive materials, and follow-through. The role requires sound judgment, discretion, proactive decision-making, strong presentation skills, and effective liaison management across executives, board members, and external partners. The Executive Assistant also introduces efficient operating systems and uses AI and productivity tools to streamline executive workflows.

Provides executive-level administrative and strategic support to the Chief Legal Officer and Law Department. Responsibilities include complex calendar and travel coordination, meeting and board support, confidential information management, correspondence and presentation preparation, onboarding, records maintenance, budget tracking, technology communications, and process improvement. The role also supports paralegals and coordinates departmental projects, deadlines, and events with minimal supervision.

Supports the CMO and CRO by managing calendars, inboxes, travel, meeting preparation, executive communications, reports, cross-team initiatives, relationships, expenses, and vendor invoices. The role requires prioritizing competing demands, coordinating distributed teams, preparing executive materials, tracking action items, and maintaining confidentiality in a fast-growing remote startup.

Provides comprehensive administrative support to the Chief Commercial Officer and other executives. Responsibilities include managing complex calendars, coordinating travel and events, preparing agendas and documents, tracking action items, maintaining confidential records, improving administrative processes, managing office operations, coordinating vendors and supplies, and supporting scalable executive-assistance infrastructure.

The role involves managing the CEO's calendar, organizing travel, running the SF office, coordinating supplies, and ensuring a welcoming environment for employees by planning team events and improving office setup.