Top Executive Assistant Jobs in San Francisco, CA

Provides high-level administrative and scheduling support to executives. Responsibilities include managing complex calendars, coordinating meetings and events, arranging calls and dinners, preparing agendas and materials, tracking action items, supporting executive team projects, and handling confidential information. The role requires strong organization, communication, discretion, multitasking, and proficiency with Google Workspace in a fast-paced hybrid workplace.

Support two senior executives by managing calendars, meetings, travel, expenses, events, customer engagements, onboarding, deadlines, documentation, and team communications. The role requires proactive prioritization, stakeholder coordination, meeting preparation, administrative follow-through, and adoption of AI and technology to improve workflows.

Supports the Founder and CEO by managing calendars, inboxes, communications, travel, meeting preparation, expenses, vendors, documents, events, and confidential information. The role requires building executive systems and SOPs, representing the CEO’s priorities, responding rapidly outside standard business hours, and working onsite five days weekly in San Francisco. The assistant will also coordinate domestic and international travel and support a fast-growing AI startup’s executive operations.

Provides high-level administrative and operational support to executives, including calendar and inbox management, travel coordination, meeting preparation, project and event oversight, documentation, expense tracking, budgeting, and follow-up. Acts as a trusted thought partner to senior leadership, manages priorities and deadlines, coordinates stakeholders, and supports business operations and special projects in fast-paced startup environments.

Supports founders by managing calendars, travel, meetings, expenses, follow-ups, and priorities. Coordinates hiring activities, sources candidates, schedules interviews, maintains recruiting records, and supports onboarding. Runs office operations including vendors, supplies, equipment, visitors, and events. Develops processes, conducts research, compares vendors, and advances operational projects with sound judgment and discretion.

Manages administrative operations for an academic or non-academic department, including executive calendar support, meetings, budgets, financial and HR reporting, grants and contracts, facilities, inventory, communications, and safety coordination. Supports leadership, coordinates stakeholders, develops procedures, assists with planning and fundraising, and maintains confidentiality while managing competing priorities.

Supports the Senior Vice President and General Counsel by managing complex global calendars, meetings, travel, communications, expenses, invoices, events, and department logistics. Serves as a liaison among executives, employees, vendors, and external contacts; coordinates across time zones; creates presentations; maintains confidentiality; and improves administrative processes and procedures.

Provides high-level executive support to the CEO and Executive Leadership Team. Responsibilities include complex calendar management, meeting and offsite planning, board and stakeholder communications, agenda and pre-read coordination, action-item tracking, signature routing, expense reporting, compliance tracking, and workflow management. The role requires sound judgment, discretion, independent execution, AI-enabled information synthesis, and occasional travel for board meetings and company events.

Provides high-level executive assistance to an EVP of Sales, including calendar and travel management, meeting preparation, correspondence, reports, events, expenses, procurement, approvals, onboarding, and special projects. Partners with cross-functional leaders, tracks priorities and action items, maintains confidentiality, improves administrative processes, and supports a distributed workforce using collaboration and conferencing tools.

Provides strategic and administrative support to the General Counsel and Partnerships leaders by managing calendars, travel, meetings, correspondence, events, and confidential information. Coordinates meeting preparation and follow-up, builds relationships with internal and external stakeholders, negotiates travel-related contracts, and develops administrative systems for a growing startup. The role requires regular in-office work in San Francisco and occasional travel with executives.

Provides executive and administrative support to the CEO, including calendar and travel coordination, priority management, CRM maintenance, client follow-up, event logistics, meeting planning, office organization, phone coverage, and light project support. The role also supports California events and occasional personal scheduling tasks for the CEO. It is designed for an active-duty military member transitioning through the DoD SkillBridge program.

Provides advanced administrative and executive support to the Head of Consumer Credit Management & Decision Sciences and leadership team. Responsibilities include complex calendar management, meeting and event coordination, domestic and international travel arrangements, expense reporting, executive communications, presentations, confidential records, leadership meeting follow-up, and transformation initiative coordination. The role requires strong judgment, organization, discretion, communication skills, executive presence, and the ability to manage shifting priorities in a hybrid environment.

Provides autonomous, confidential support to a senior diagnostics executive. Manages complex calendars, domestic and international travel, meetings, expenses, purchase orders, budgets, communications, events, and administrative processes. Coordinates projects, tracks deliverables and risks, maintains action logs, supports organizational priorities, and independently resolves urgent issues. The role is onsite in Sunnyvale, California and requires international and domestic business travel.

Executive Assistant supporting company founders with calendar, travel, meeting, email, and administrative management. Oversees San Francisco office operations, employee onboarding, supplies, events, vendors, SaaS access, invoices, and team travel. Serves as a culture carrier by monitoring team engagement, facilitating communication, organizing morale initiatives, and maintaining a positive, productive workplace. Requires strong organization, discretion, communication, adaptability, and interpersonal skills in a hybrid startup environment.

Provide comprehensive administrative, strategic, and personal support to the CEO. Manage calendars, inboxes, correspondence, executive meetings, board preparation, travel itineraries, and follow-up actions. Serve as a confidential gatekeeper and operational partner while handling shifting priorities, international time zones, and high-pressure situations. Use productivity and AI tools to automate administrative workflows and improve executive efficiency.

Supports executive leadership by managing complex calendars, correspondence, meetings, travel, expenses, presentations, events, and confidential information. Acts as a trusted liaison, prepares briefing materials, tracks decisions and action items, and coordinates priorities across stakeholders. Requires strong organization, communication, discretion, and the ability to operate independently in a fast-paced environment. The role is onsite in Corte Madera, California, with occasional travel and flexibility for evening or weekend support.

Supports senior executives by managing calendars, coordinating internal and external meetings, arranging domestic and international travel, organizing business meals and events, and handling administrative and project duties. The role requires strong communication, organization, discretion, relationship management, virtual meeting technology skills, and collaboration with senior leaders in a hybrid office environment. Travel of approximately 3–5 trips annually is required.

Supports senior leadership through complex calendar management, meeting coordination, travel planning, briefing materials, and executive communications. Oversees business operations, governance, compliance, risk management, client care tracking, reporting, dashboards, action registers, and operational processes. Maintains risk registers, supports audits and planning cycles, monitors strategic initiatives, and ensures follow-through on leadership commitments and compliance requirements.

Supports the CEO by managing calendars, communications, travel, meetings, confidential information, dashboards, and executive follow-up. Coordinates cross-department strategic initiatives, compiles reports, tracks action items, supports process mapping and contract applications, monitors insurance rate changes, manages escalations, and conducts center site visits. The role requires strong organization, communication, analytical skills, confidentiality, bilingual English/Spanish proficiency, and the ability to work under pressure in a hybrid California-based environment.

Provides high-level administrative support to multiple executives by managing complex calendars, coordinating meetings, booking and troubleshooting domestic and international travel, handling confidential information, supporting executive onboarding, and organizing events and offsites. The role also provides backup administrative coverage, improves processes, coordinates cross-functional stakeholders, and serves as a resource for executives and new hires in a globally distributed, remote-first environment.

Provides high-level administrative support to multiple executives by managing complex calendars, coordinating meetings, booking and troubleshooting domestic and international travel, organizing events and offsites, handling confidential information, supporting executive onboarding, and maintaining administrative processes. The role also provides backup coverage for other executive assistants, collaborates cross-functionally, and may require travel and flexible availability.

Provide high-trust executive support to C-suite leaders by managing complex calendars, travel, communications, meetings, and expenses. Own the San Francisco office, including vendors, supplies, maintenance, facilities coordination, budgets, invoicing, events, and offsites. Build workplace systems and standards from the ground up while serving as the primary resource for executives, employees, and visitors. This is a fully onsite role requiring discretion, judgment, and independent operational ownership.

Provides high-level administrative and strategic support to the Chief Innovation Officer. Responsibilities include managing complex calendars, prioritizing executive commitments, preparing briefings, handling confidential communications, coordinating domestic and international travel, organizing board and leadership events, tracking action items, improving workflows, and coordinating with cross-functional teams.

Provides remote executive and administrative support to nonprofit leaders, including inbox and calendar management, board and committee coordination, governance records, donor and CRM administration, gift processing, grant support, events, volunteers, reporting, correspondence, and meeting documentation. The role also manages client relationships, coordinates across time zones, protects sensitive information, and uses productivity and AI tools to streamline recurring work.

Serves as the President’s strategic right hand, managing daily priorities, inbox and Slack communications, calendar, meeting follow-ups, executive onboarding, travel logistics, board preparation, and cross-functional coordination. The role requires strong judgment, discretion, organization, project management, data analysis, presentation skills, and the ability to create structure in a fast-growing, ambiguous environment while providing candid executive support.