Top Executive Assistant Jobs in San Francisco, CA

Provides executive support to senior engineering and People leaders by managing calendars, travel, meetings, communications, expenses, events, confidential information, and special projects. Coordinates cross-functional initiatives, prepares leadership materials, tracks deadlines, hosts guests, and protects executives’ time and priorities in a fast-paced engineering startup environment.

Provides comprehensive administrative and scheduling support to Middle and Lower School Directors. Responsibilities include coordinating faculty hiring, onboarding, timecards, substitutes, professional development, events, meetings, communications, records, purchasing, student and family support, and school programs. The role manages confidential information, serves as a liaison among school stakeholders, and assists with occasional evening or weekend events.

Executive Assistant supporting two General Partners with calendar management, scheduling, communications, travel coordination, event planning, college tours, writing projects, and ad hoc administrative tasks. The role requires independent judgment, strong organization, excellent writing and communication skills, multitasking, and cross-functional collaboration. Candidates must reside in the San Francisco Bay Area and work onsite in San Francisco at least three days weekly, with additional availability for events.

Serve as the CEO’s trusted right hand while managing the company office. Responsibilities include calendar, travel, expenses, inbox triage, meeting logistics, facilities, vendors, purchasing, bill payment, catering, supplies, events, team logistics, visitor experience, and ad hoc operational support. The role requires strong judgment, exceptional follow-through, independence, vendor accountability, and willingness to work in person six days per week.

As an Executive Assistant, you'll manage calendars, emails, and logistics for the CEO and CTO, ensuring smooth operations in a fast-paced environment with a focus on organization and detail.

Serve as a strategic partner to the SVP of People and CMO by managing complex calendars, travel, priorities, correspondence, board and investor interactions, briefings, confidential information, and follow-through. Support special projects, leadership meetings, offsites, and team initiatives while improving executive-office systems. Use AI and productivity tools to automate administrative work, create scalable processes, and navigate ambiguity with discretion, judgment, and executive presence.

Provide strategic and operational support to the Chief Administrative Officer, Chief Financial Officer, and General Counsel. Manage complex calendars, communications, meetings, travel, documentation, and executive priorities. Lead offsites and internal culture events, optimize administrative processes, and promote AI-enabled productivity tools. The role requires exceptional judgment, discretion, organization, communication, and the ability to coordinate multiple executives in a fast-paced, in-office environment.

Support revenue leadership by managing calendars, time zones, inboxes, meeting preparation, correspondence, action tracking, travel, board logistics, offsites, and operating cadence. The role requires independent prioritization, strong communication, discretion, and emotional intelligence. It also involves automating administrative workflows such as briefing preparation, scheduling, triage, and recurring reporting using AI tools.

Provides proactive executive administrative support to C-suite leaders, including calendar and travel management, expense reporting, meeting coordination, presentation preparation, communications, issue resolution, and confidential information handling. The role supports executive committees, coordinates high-visibility engagements, tracks follow-ups, and helps ensure effective day-to-day operations while managing multiple priorities and deadlines.

Provides confidential administrative and executive support, including complex calendar management, travel coordination, expense reporting, document and presentation preparation, correspondence, call and email handling, and project support. The role requires strong organization, communication, discretion, judgment, multitasking, and deadline management while supporting C-level executives and handling ad hoc business and personal matters.

Provide high-touch executive support to senior People leaders: manage complex calendars, travel, inboxes, and expenses; prepare meeting materials and polished decks; track cross-functional action items; manage stakeholder communications; protect sensitive information; plan and prioritize leaders' work to keep initiatives on track.

Provides executive and commercial leadership support through calendar, travel, expense, communication, meeting, and information management. Coordinates cross-functional initiatives, customer visits, conferences, dinners, sales events, and internal commercial programs. Manages timelines, logistics, vendors, budgets, materials, and stakeholder communications while improving workflows and operational efficiency. Represents leadership professionally with customers, partners, vendors, and internal teams.

Support the CEO and occasionally the CTO and COO by managing calendars, communications, priorities, information flow, travel, logistics, meetings, and follow-through. The Executive Assistant will improve executive effectiveness through judgment, discretion, AI tools, automation, and lightweight operating systems. Additional support includes company planning, marketing, leadership meetings, offsites, events, recruiting, and onboarding.

Support the CFO and SVP of Finance through complex calendar, travel, meeting, presentation, communication, and administrative management. Coordinate priorities, action items, executive and board materials, stakeholder communications, and confidential financial information. The role requires proactive judgment, strong organization, discretion, and the ability to manage competing priorities while improving operational processes and executive effectiveness.

Supports company founders by owning communication triage, customer and community support, project execution, social media coordination, scheduling, documentation, and operational systems. The role requires independent judgment, fast response times, discretion, proactive risk management, and closing tasks without reminders. The assistant will coordinate research, outreach, suppliers, simple SOPs, and ad hoc initiatives while using AI tools to accelerate writing and research.

Support the Co-Founders by owning communication, customer support, project execution, social media coordination, scheduling, and operational systems. The role requires proactive decision-making, discretion, rapid response, strong written communication, and the ability to close tasks independently. The assistant will use Google Workspace, Jira, and AI tools to organize work, accelerate research and writing, coordinate outreach and suppliers, surface risks, and reduce founder involvement in day-to-day operations.

Provide high-touch executive support to the CMO: manage and optimize calendar, run marketing leadership cadence, design Human+AI workflows to automate admin, coordinate cross-functional programs, handle complex travel and same-day expenses, protect confidential information, and proactively remove operational friction to keep leadership focused on strategic work.

Support the COO and other senior executives by managing complex calendars, executive and Board meeting logistics, travel, correspondence, expenses, confidential information, and action-item follow-up. The role coordinates with executives, Board members, regulators, external partners, vendors, and event teams while providing backup coverage across the executive suite. It requires strong judgment, discretion, organization, communication, and adaptability in a regulated fintech environment.

Own the CEO’s calendar, follow-ups, project-management systems, hiring operations, content execution tracking, metrics, reporting, and special projects. The role protects executive focus, enforces accountability across teams, coordinates hiring pipelines, analyzes financial and performance data, and builds scalable operating rhythms. It is a high-trust Executive Operations position with a performance-based path toward Chief of Staff responsibilities.

Serve as the Founder’s trusted strategic partner by managing calendars, communications, travel, meeting preparation, action-item follow-through, stakeholder coordination, and special projects. The role requires discretion, sound judgment, proactive organization, and the ability to manage complex priorities in a fast-paced, highly personalized environment.

Supports the Head of Marketing by managing complex calendars, agendas, communications, travel, meetings, operating cadences, offsites, events, vendors, and follow-ups. The role coordinates senior stakeholders, agencies, customers, candidates, and external partners while improving team processes and ensuring marketing leadership operates efficiently in a fast-changing environment.

Provides high-level administrative and executive support to assigned clients, including inbox and calendar management, scheduling, correspondence, research, data entry, social media management, expense reporting, meeting coordination, and project organization. Serves as the primary client contact, maintains proactive communication, tracks billable hours, manages recurring tasks, and supports timely project completion. The role requires autonomous work, strong organization, responsiveness, and availability during client business hours.

Provides strategic and administrative support to the co-founder, including calendar, travel, inbox, correspondence, meeting preparation, action-item follow-up, stakeholder communication, and confidential information management. The role also establishes and improves administrative systems while working primarily in person at the San Francisco office and traveling as needed.

The posting is labeled Executive Assistant but primarily describes recruitment management responsibilities, including developing recruiting strategies, training recruiters, maintaining candidate databases, evaluating applicants, researching sourcing channels, and preparing client reports. It also contains unrelated sections describing event management, business development consulting, and iOS development duties, making the role description internally inconsistent.

Serve as a strategic partner to C-staff leadership by optimizing executive calendars, coordinating complex domestic and international travel, preparing meetings, managing confidential communications, collaborating with executive assistants, tracking action items, and leading executive events. The role requires at least three days per week in a designated office hub, with flexibility for additional onsite support during critical meetings, board visits, QBRs, and offsites.