Top Tech Jobs & Startup Jobs in San Francisco Bay Area, CA

Provides administrative support to executive assistants, senior leaders, and teams through calendar management, travel arrangements, document preparation, expense reconciliation, supply ordering, reception coverage, and event coordination. The role also helps maintain a professional, welcoming, and smoothly functioning office environment while offering exposure to senior executives and potential progression toward a PA or EA position.

Plan, maintain, and update construction and maintenance programs for utility projects. Partner with project leads and finance to align schedules with contract requirements, measure outputs and resource needs, advise on programming, and prepare weekly project reports for management. The role requires strong construction methodology, field productivity, project controls, analytical, communication, and advanced Excel skills, with experience in power utilities maintenance scheduling.

Supports utilities project teams through project administration, document and register maintenance, reporting, milestone and risk tracking, meeting coordination, resource and timesheet tracking, procurement, invoice processing, onboarding, and document control. The role requires strong organisation, Excel and data skills, communication abilities, and attention to detail in a fast-paced infrastructure environment.

Manage end-to-end subcontract administration across multiple construction projects, including tender assessment, contract preparation and negotiation, variations, extensions of time, claims, compliance, dispute resolution, and commercial risk mitigation. Provide contractual and commercial advice to project delivery teams, monitor contract performance, and build effective relationships with subcontractors and stakeholders.

Coordinate and produce high-quality EOI and tender submissions for the Southern Construction Region. Manage submission schedules, document setup, version control, resource library maintenance (CVs, project sheets), and format/quality-check Word and PowerPoint deliverables. Support content collation, graphics sourcing, structured electronic filing, and general Pre-Contracts administration to ensure compliant, on-brand, and timely bid responses.